Case Studies: Collaborating to Bid – Peer Community of Practice Consortium

In December 2019 The City of Edinburgh Council published a Contract Notice on behalf of Edinburgh Health and Social Care Partnership and the Edinburgh Integration Joint Board through the Public Contracts Scotland website.   This contract notice invited tenders for mental health and wellbeing services and support as part of the delivery of the city’s Thrive Edinburgh Strategy for Mental Health and Wellbeing.

There had been a Prior Information Notice published about the forthcoming opportunity and an engagement event in September 2019.

It became clear from the PIN and engagement event that for some of the requirements within the tender, it would be difficult for individual organisations to bid to fulfil all the requirements and thus social enterprises would benefit from coming together to form consortia to bid for the opportunities. 

To support and encourage social enterprises and third sector organisations to come together to form consortia to bid for the Thrive Tender, Partnership for Procurement (P4P) in collaboration with EVOC ran an interactive workshop on collaboration and procurement.  This event allowed organisations to network and discuss collaborating.   

A great example of organisations coming together to successfully bid as a consortium for the Thrive Contract opportunity are Health In Mind and CAPS Independent Advocacy who came together to form the new Peer Community of Practice Consortium.

Both Health In Mind and CAPS advocacy have a long history and reputation for peer work and felt that by coming together to bid for Lot 6 of the Thrive Tender they would be able to meet all the tender specifications, offer great added value and if successful provide a Peer Work Community of Practice that would draw on Health in Mind’s knowledge and experience in peer work and CAPS independent, collective advocacy approach. 

Both organisations had worked together in the past but had not bid together for a tender.  They approached P4P for funded specialist advice around the formation of their consortia and the submission of a tender by the new consortia. 

Partnership for Procurement (P4P) was able to provide support and advice about the creation a Memorandum of Understanding (MOU) to help form the consortia, they also provided a tailored bid writing plan, carried out 2 bid reviews and provided support and advice throughout the bidding process.   Ultimately the Peer Community of Practice Consortium was successful in their bid and they are now looking forward to delivering a fantastic Peer Work Community of Practice together. 

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